Eligibility | How to Apply | Deadlines | Academic Credit | Information for Non-WFU Students

Eligibility

Academic Requirements
All Wake Forest undergraduate students are eligible to participate in any study abroad program for which they meet the prerequisite course and GPA requirements. Most Affiliate programs require a GPA of at least 2.5; many ask for higher GPAs. Undergraduates with a cumulative GPA lower than 2.0 cannot earn credit on an Affiliate program.

Language Requirements
Some Wake Forest programs require students to have completed specific language courses to be eligible for consideration. Regarding Affiliate programs, students may select programs that offer courses in English or in the native language depending on the program. In general, if students have taken four to five semesters of language and feel comfortable, then they could take all of courses in the native language. If students decide to attend a program in a country that speaks a language other than English, then they are required by Wake Forest to take at least one class in the native language of that country.

University Probation
Students on suspension or social or academic probation during the Study Abroad application process, as well as anytime leading up to departure, may not be able to participate in a study abroad program and have coursework transferred to Wake Forest for credit.  It is important that students in these situations speak to their abroad advisor as soon as possible.


How to Apply

1. Read the Study Abroad Getting Started Handbook.
The Getting Started Handbook includes information you need to know before applying to go abroad.  You are required to read this handbook and can discuss any questions you have with your study abroad advisor during your first meeting.

2. Research program opportunities.
Search programs online to learn more about them. You can search by destination or by courses of study in the menu bar. Consider the following questions as you research programs:

  • When do you want to study abroad?
  • How long do you want to be abroad? A summer, semester, year?
  • Do you want courses in English or another language?
  • Do you need specific classes for your major or minor?

3. Meet with a Study Abroad Advisor.
Call 336.758.5938 or stop by the Center for Global Programs and Studies in 116 Reynolda Hall to schedule a meeting. Meetings are scheduled Monday-Thursday and typically last 30 minutes. During your meeting, you will have the chance to discuss your options in greater detail.

4. Apply online.
Once you have selected a program, follow the link to apply online. All students must submit an application via the Wake Forest online system. Follow the instructions to create your personal homepage. Wake Forest students will need their WIN username and password. Non-Wake Forest students must complete the online form before gaining access to the application system. Be sure to complete all the steps as outlined on your homepage.

Affiliate program providers require a separate application in addition to the one required by the Center for Global Programs and Studies. You must submit a signature document to the Center for Global Programs and Studies confirming you have sent your application to the appropriate provider. Be sure to follow the instructions on your homepage. Note that Affiliate programs may also have additional application fees.

5. Check your homepage regularly.
After you have completed the application, check your homepage and Wake Forest email regularly. You will receive acceptance notification via email. Reminder notices will also be posted or emailed to you.

6. Confirm participation.
Once accepted, you must confirm your participation within the specified time frame. Login to your homepage and follow the instructions to confirm. Students who do not commit within the time frame are subject to automatic withdrawal. If your program requires a deposit, money is due upon confirmation.

7. Complete acceptance materials and course approvals.
Once you are accepted/confirmed, you must submit all post-acceptance materials. This includes course approval forms (for affiliate programs), health forms, liability forms, etc. Required post-acceptance materials will be listed on your personal homepage. Study abroad participation is contingent upon submission of these materials.

8. Attend pre-departure orientation.
Attendance at one of the pre-departure meetings is mandatory. You will be notified of orientation dates and times after your application is approved and accepted.

9. Engage in your World Class Experience!


Deadlines

Many study abroad programs offer rolling admissions, meaning that they will accept students before the posted deadline.  For this reason the Center for Global Programs and Studies strongly recommends applying for your program as soon as possible.

  • Wake Forest Semester Programs: students applying to a WFU house program typically apply a year in advanced, students applying to a WFU semester program not based at a house have deadlines that are typically a semester in advanced.  Individual program deadlines can be found the program pages on our website.
  • Affiliate Semester Programs: individual program deadlines can be found on the program website.  For students interested in studying abroad for a Fall semester most deadlines are in early March and for students interested in studying abroad for Spring semester most deadlines are in early October.
  • Wake Forest Summer Programs: individual program deadlines can be found on the program pages our website.  Typically deadlines are in mid-February but many programs will accept students as early as the November before the program start date.
  • Affiliate Summer Programs: individual program deadlines can be found on the program website.  Typically deadlines are in mid-February/early March.


Academic Credit

Wake Forest Programs
If you participate in a Wake Forest program, you will receive course credit that will apply to your GPA. Divisional credit is given if you participate in a Wake Forest program and a divisional course is being taught.

Affiliate Programs
Your study abroad grades of a “C” or better will count as transfer credit and do not apply to your GPA. Divisional credit must be approved by the department chair for Affiliate programs. Note that all grades for which you earn transfer credit will appear on your official Wake Forest transcript.  You will work with your abroad advisor to ensure that the courses you plan to take abroad are approved for credit at Wake Forest.

Transfer Hours
You may transfer a maximum of 60 hours to Wake Forest. All attempted courses and earned grades while abroad will appear on your transcript, even if the courses were not approved. Non-approved courses will be designated with an “N” beside the grade.

ABO 100
While students are abroad with Affiliate programs they are registered in the course ABO 100 to verify their full-time student status. This course is worth 12 hours during a semester. This course will appear on your grade report and on your WIN degree audit. As soon as your transcript is received from the study abroad institution, the ABO 100 course will be removed from your record and your actual courses and credits will be reported. If you have earned the equivalent of 15 Wake Forest hours abroad, your degree audit will be updated at this time.

Enrolling in Alternate Courses
For reference while abroad, take a copy of your pre-approved courses. Sometimes a pre-approved course is no longer offered when you register abroad. In this case, you may choose an alternate course and email a Study Abroad Advisor to find out if the course has been approved in the database. If not, contact studyabroad@wfu.edu for an Email Course Approval Form (ECAF). Complete and send the form to the appropriate department chair, the Center for Global Programs and Studies and the Registrar. Include a copy of the course description and syllabus, if possible. Once the department chair has evaluated the course he/she will notify you, the Center for Global Programs and Studies and the Registrar. The form will be kept in your file in both offices. Print and save a copy of the form for your own records.

Course Overloading
If you want to take more than the equivalent of 17 hours/semester while abroad, you must have permission from the Office of Academic Advising (OAA) before you leave campus. The Registrar’s Office can only award a maximum of 17 hours without OAA permission.

Transcripts
Some study abroad programs will only send transcripts to home institutions by request; others automatically send a copy once your grades have been processed. Know your program’s policy. It is your responsibility to have your transcript sent to the Registrar’s Office. Transcripts should be sent to:

Wake Forest University
Registrar’s Office
P.O. Box 7207
Winston-Salem NC 27109-7207

Once an official transcript has been received by the Registrar’s Office, your Wake Forest record will be updated and you will be notified via email to check your records. The email will also list any courses that were not pre-approved and provide instructions for seeking a post approval.  If you have not heard from the Registrar’s Office, chances are your transcript has not arrived. Contact the Registrar’s Office if you have questions. If your transcript has not arrived within three (3) months after your return, contact your study abroad program and specifically request your transcript.


Information for Non-WFU Students

To apply, create an account from the application page of your selected program. Follow the instructions for “New non-Wake Forest applicants.” In addition to applying for the abroad program you will also need to complete the visiting student application.  Please contact Jessica Francis, francija@wfu.edu, (semester) or Mike Tyson, tysonmj@wfu.edu, (summer) for the details of this process.

Once accepted into a program, you will be registered at Wake Forest as a non-degree student and will receive grades and credit as if the courses were taken at Wake Forest. Upon successful completion of the program, grades and credit will be posted and an official Wake Forest transcript will be sent to the address you provided on your Transcript Request Form.

You are responsible for finding out how your college or university will post Wake Forest credits. The number of credits you can earn depends on the program you choose.

Non-Wake Forest students are not eligible for financial aid through Wake Forest. Contact your university’s financial aid office about transferring your financial aid to a Wake Forest program.